The Durham 4×4 Club is a non-profit organization created exclusively for 4×4 owners to promote responsible off-roading. We organize non-competitive events for the whole family to enjoy, social events and provide a forum to share information with fellow 4×4 owners. Our organization also hopes to provide technical assistance and educational opportunities for its members.
The Durham 4×4 Club welcomes drivers of all skill levels who own 4×4’s of any make or model.
The primary purpose of our club is:
1. To organize and provide safe, family-oriented, non-competitive events for the enjoyment of our members.
2. To promote off-roading as a safe, responsible, legitimate activity.
In addition, we hope to:
1. Respect the environment and existing trails by following ‘Tread Lightly’ principles wherever possible.
2. Promote equality and inclusion.
3. Promote community involvement.
4. Provide educational opportunities.
The Executive Team
The Executive Team is designed to act as a cohesive group to lead the club. Each Executive Team member has defined responsibilities, as listed below. As a member of the Executive Team, individuals are expected to conduct their off-roading in accordance to club policy and to promote and ensure environmental awareness. Executive Team members will also participate in the planning of all major club events.
Oversees the running of the club.
Coordinates the executive positions and activities
Oversees the day-to-day operations of the club
Creates orders for club merchandise
Manages the club forum
- Maintains and manages a current sponsorship list outlining what the sponsorship entails
Fulfills presidential duties in the absence of the president or where president requires assistance
Maintains and manages a current membership list
Manages the club forum
Posts information on website
Assists in presidential duties when needed
Creates and monitors the events calendar
Plans and organizes any club outings
Organize Group Camping
Posting Events on Facebook
Manages the club forum
Writes any club literature needed
Takes meeting minutes
Manages the club forum
- Maintains financial records for the club
Collects club contributions for OF4WD expenses
Maintains current sponsor relations
Develops new sponsorship opportunities for local and offroad related businesses
Manages the club forum
- keeps a list of current sponsors and their contracts
The Executive is empowered to reprimand a member or applicant, correct behavior of a member or applicant, remove a member or applicant from an event, suspend membership for a period of time or revoke membership or terminate the application process for conduct unbecoming a club member or for violating the club code of trail conduct.
Executive positions will be voted on after a two year term. Only current, active members may hold Executive positions within the club. Only active board members may fill the President and Vice-President positions unless otherwise appointed by the Executive, and no Executive shall be a member of another club.
The President may authorize expenditures of up to $100 per occurrence without the approval of the Executive provided he/she feels the expenditure is necessary and must be done in a more timely fashion that waiting for authorization from the general membership would allow.
The Executives may authorize expenditures of up to $5 00 per occurrence without approval of the general membership provided they feel the expenditure is necessary and must be done in a more timely fashion that waiting for authorization from the general membership would allow.
The club is open to any individual that has a 4×4 vehicle capable of off-roading. You must also adhere to Durham 4×4’s club policies.
Current members are members that have passed all the requirements for membership, and have been accepted as a regular member of the club. Once one becomes a current member, they may only be expelled from the club by a 75% vote of executive team or if they become “inactive”.
Probationary members are current members which have been put on probation by due to infractions of the code of conduct. Such a member is put on probation until renewal of that year, after which there will be a review process.
Joining the Club
In Order to Join the Durham 4×4 Club you must meet these steps:
1. Attend one or more club events in a 3 month period
2. Fill out the membership application and agree to the code of conduct
3. Pay the membership dues
5. Anyone under 18 must be “sponsored” into the club by a present member. That person will be responsible for the Members actions
Right of Appeal of Rejection of Current Member Application
A rejected applicant has the right of appeal, and if a request for an appeal is submitted to the executives, a meeting will be held attended by the executives of the club, the members voting against the applicant, and the applicant, presided over by the President. The President will give the history of the applicant and the reasons for rejection, at which time the applicant will be able to make a presentation (not a debate) as to why they should be reconsidered. After the presentation, the members present will hold a secret vote as to whether the applicant should be returned to prospect status, to be carried by a simple majority. The return to prospect status entails the same responsibility for meeting the attendance requirements that occur with a regular prospect – in other words, it is as if the prospect had started all over again, except that the history of the rejection will be taken into consideration when the user is voted on again.
Members are responsible for following the code of conduct, regular attendance and positive attitude. These are mandatory within our club policies, failure to uphold any of them could result in expulsion from the club. Members are responsible for maintaining their membership as an active member (any member who has paid their yearly dues and shows ACTIVE interest and participation in club events and / or structure). If a member fails to comply with any of these responsibilities their membership is deemed inactive and they lose all membership privileges. Any inactive members may reapply for membership to the club at any time.
Expelling & Warning to Members
There shall be a 3 stage process before barring a member from the club. Please review the code of conduct section. Some actions may cause immediate dismissal from the club without refund (Drinking and Driving, for instance).
1. Once there has been a complaint about a member the Executives will vote to have a Coffee Chat with this member. This is a mild warning to remind them that they may want to re read the code of conduct and adjust their behavior. This will be done privately by the executives
2. Formal Warning. A vote of 75% of the Executives will start the process of a written warning; this member will now be on probation for 6 months & will be notified by Phone or Email. The Member may present his case in a presentation to the Executive Team. This will be a presentation only and not a debate.
3. Membership termination.
The only requirement for vehicles that attend club events is that the vehicle be a 4WD with tow points. However, as the club follows all requirements of the law, the vehicle must be in keeping with the lawful practices of the land on which the event is held. This means that if the event is held on public lands, the vehicle must meet all legal requirements of an off road vehicle that is driven on public lands.
Vehicles driven off road must be registered and display a valid plate. This does not mean the vehicle has to be insured or inspected; only that it is registered and plated.
– The vehicle must have at least one forward lamp and at least one rear stop lamp.
– The vehicle must be driven in a safe, responsible, non offensive manner.
The club does not pretend to be a legal authority in regards to the lawful use of off road vehicles. The club reserves the right to bar a member from attending an event in which the executive or members have a reasonable belief that the vehicle in question is not legal, or is being driven in an illegal manner.
Members carrying another windshield banner other than Durham 4×4’s at special Durham advertising events eg Santa Claus parade, must cover their banner or may be denied participation in that event.
Code of Conduct
This code of conduct are the rules which members must follow in order to maintain membership in the club:
1. Members are to keep their yearly dues up to date.
2. Members are to adhere to Tread Lightly guidelines.
3. Behavior which gives rise to a negative public image for the club or the sport of 4X4 trail riding is strictly forbidden.
4. The use of alcohol or illicit drugs prior to or during outings is strictly forbidden. This is grounds for immediate dismissal.
5. Conduct which the Trial Lead finds dangerous or offensive is prohibited and is grounds for immediate dismissal.
6. The use of a vehicle on a trail which the Trail Lead judges to be illegal or unsafe is grounds for the trail lead to exclude the member from the event.
7. Members are expected to adhere to the Code of Conduct at all times.
8. Be aware that the perceptions formed regarding the 4WD community are largely from those who you interact with before and after trailriding.
9. Always yield the right of way to other users, especially if they are on non-motorized vehicles or on horseback
10. Do not drive on trails that are gated, marked “closed”, marked “private”, or have other signage, which implies the state of the trail is in question.
11. Avoid environmentally sensitive areas at all times.
12. During winter use, do not use any trail that is groomed or signed by a season-specific user group (i.e. snowmobiles, skiers).
13. When encountering equestrian groups, pull over to the shoulder and turn off engines until all of those in the equestrian group have passed a safe distance.
14. Do not litter in or pollute the environment in any way. Clean up spills and human waste appropriately.
15. Do not damage or remove any standing trees or natural features of the trail. Avoid damaging growing foliage especially in the spring.
1. Leave all campsites and lunch-spots cleaner than when you found them. It is for the benefit of all trail users that we do everything possible to maintain clean campsites and rest areas.
2. Make sure that human waste is disposed of properly. If there are facilities at your campsite, use them. Otherwise, bury all human waste far from any bodies of water or environmentally sensitive areas.
3. Use biodegradable soaps and cleaners only. Cleansers which are not approved for camping use contain phosphates, amongst other chemicals, which may disrupt the ecosystem in which you are using them.
4. Always ensure that fires are contained and properly extinguished. Also, adhere to posted fire bans and warnings when having a fire. Do not burn items which release harmful chemicals upon combustion.
5. Always ensure that all food & food waste is properly stored and disposed of. Food attracts animals which can make camping dangerous for you or others.
6. Do not cut standing wood for use in fires. Only use deadfall when collecting wood for campfires.
7. Try to avoid glass food containers. Glass containers can break which can lead to dangerous conditions for yourself and future campers.
8. Be courteous to others who may pass by or be camped in the vicinity (noise, language, etc…). Promote a positive image for our sp ort and respect others around you.
All borrowed tools should be returned in the same condition and within a reasonable or pre agreed time frame between the lender and borrower. Durham 4×4 does not take responsibility for members loaning out tools to other members. Failure to return tools within a reasonable time frame could result in review of membership and result in suspension or removal from Durham 4×4.